This guide covers how to generate and download an Item Backup CSV Spreadsheet from the Create Ghost Items and Bulk Edit Items menus inside the Webtron Dashboard.

Create Ghost Items, and Export Items overview

The Export option found within the Bulk Edit Items menu mirrors that of the Export option found in the Create Ghost Items menu. Both options generate a CSV Spreadsheet containing all Item data, matching the columns found at the top of each menu; from Item Type to Item Location.

This CSV Spreadsheet generated by the Export button will contain all of the values you have set for each Item at the point you hit Export, including:

Item Type and ID Number

• Item Type (Lot, Listing or Webcast Lot)
• Item Number (Lot and Listing Numbers)

Item Content

• Item Title
• Item Summary and Description
• Category
• Vendor

Item Auction Details

• End Date and End Time
• Buyer’s Premium
• Charges Amount and Charges Tax
• Hammer Tax
• BP Tax
• Currency

Item Bidding and Purchase Details

• Display Price (Timed Listings only)
• Purchase Option
• Unit of Measure (Ignore)
• Purchase Price (Timed Lots and Listings only)
• Opening Bid (Timed and Webcast Lots only)
• Bid Increment (Timed and Webcast Lots only)
• Reserve Price (Timed Lots only)
• Quantity
• Bidding Type (Timed and Webcast Lots only)

Item Contact and Location Details

• Contact Seller
• Location

Regardless of Auction or Item Type, the exported CSV Spreadsheet will contain all of the columns listed above, as this spreadsheet can then be immediately re-uploaded into the Webtron Dashboard if you need to reimport your Items.

Generating the Item Backup Spreadsheet via Create Ghost Items

If you have Imported your Items via CSV Spreadsheet, this action is largely redundant. We recommend generating an Item Backup Export if you have either Created your Items in the Webtron Dashboard’s Create Ghost Items menu, or you have edited your Items in the Webtron Dashboard at some stage after Importing them.

The option to generate the Item Backup Export in the Create Ghost Items menu is only available to Items that you haven’t Converted from Ghost to Preview status. If you have partially or fully Converted your created Items, skip ahead to the Generating the Item Backup Spreadsheet via Bulk Edit portion of this guide.

Step 1: Use the Select All checkbox to Select your Items in the Create Ghost Items menu

Assuming you are already in the Create Ghost Items menu, use the checkbox at the top-left of the Ghost Items table to select all of the Items you have created:

Step 2: Click the grey Export button above the top-right of the Ghost Items table

Once you’ve selected all of your Items, look to the top-right of your screen. Above the Ghost Items table, you’ll find a series of 5 grey buttons, click the grey Export button (2nd button from the right):

Your browser will pop-out a “Leave Site?” message, click OK and your browser will start downloading the Item Backup Spreadsheet:

Your Item Backup Spreadsheet will shortly appear in your Downloads folder labelled “GhostitemsExport.csv”.

Using the Export Items action in the Item List

If you have converted your Items from Ghost to Preview status, you can use the new Export Items action to generate your Item Backup Spreadsheet from the Item List.

Step 1: Access your Item List

As a quick reminder, you can access each of your Auction’s Item Lists via the Auctions & Items > View Auctions menu in the Webtron Dashboard:

From the View Auctions menu, click on the # Items link under the Items column:

Step 2: Select your Item(s)

Once your Item List loads, click the checkboxes at the left-hand edge of the Item List table to select specific Item(s), or click the checkbox at the top-left of the table to select all Items:

Step 3: Click Export Items

After you’ve selected your Items, look just above the Item List table. In the Actions row you’ll find the Export Items action button at the right-hand end (the last button in the row). Click Export Items to proceed:

Depending on how many Items you have selected, it may take up to 20 seconds for your Item Export CSV to generate and download.