Timed Auctions created in the Webtron Dashboard can be edited at any time, with all of the details you set being fully changeable (Auction Description, Bidding Extension, End Date and Time, etc.).

This guide covers all of the different Edit Auction options available for Timed Auctions, use the Contents panel to skip ahead.

Opening the Edit Auction Details menu

To begin editing your Timed Auction, open the Auctions & Items > View Auctions menu.

Look to the right-hand side of the View Auctions menu, inside the Auctions table and under the Actions column, you’ll find a blue Edit button for each of your Auctions. Click this blue Edit button to open the Edit Auctions Details menu for that Auction.

Alternatively, you can click the Auction Title to open the Auction Details menu, then click the green Edit Auction button at the top-left.

Updating your Timed Auction’s Title and Description

Step 1 – Navigate to View Auctions and open the Edit Auction menu

To get started, open the Auctions & Items > View Auctions page inside the Webtron Dashboard:

Then look to the right-hand side of the Auctions table. Under the Actions column, look for the second button from the left labelled Edit. Click the blue Edit button to open the Edit Auction menu:

Step 2 – Enter a new or edit the existing Name of Auction and Description

By default, you’ll land inside the General Settings tab. You’ll find the Name of Auction (Auction Title) as the first option at the top-left of the tab:

Click into the text field next to Name of Auction and edit your existing Auction Title:

Below the Name of Auction field you will also find the Auction Description textbox:

Click into the textbox to edit your existing Description content:

Step 3 – Click Save Auction to apply your changes

Once you have finished editing your Auction Title and Description, click the green Save Auction button at the top-left of the Edit Auction menu:

You’ll be returned to the View Auctions menu and will see a yellow “Auction saved successfully.” message across the top of your screen confirming your changes have been applied.

Timed Auction – Bidding Start and End overview

Before we begin, we’ll briefly go over what the Auction Start Date and Auction End Date mean and how they affect when Bidding begins and ends on your Timed Auction.

Auction Starts * – This is the label of the option in the Dashboard’s Create New Timed Auction and Edit Auction Details menus for setting the start date and time of your Timed Auction.

Auction Starts sets and follows several rules, including:

1. The Bidding and Buying Starting Point – The Auction Start Date and Time sets when Bidding and Buying will open for your Timed Auction’s Lots and Listings.
2. Auction Visibility – Your Timed Auction can be made publicly visible on your Portal at any time before the Auction Starts date and time, as long as the Timed Auction is in Live status and at least one Lot or one Listing is also in Live status.
3. Fully Editable (including accidental Time Travel) – The Auction Starts options for your Timed Auction can be edited at any point via the Edit Auction Details menu, and the Date and Time options can be brought forward to a prior date*, today’s date or set at a later date.

Auction Ends * – This the label of the option in the Dashboard’s Create New Timed Auction and Edit Auction Details menus for setting the end date and time of your Timed Auction.

Auction Ends sets and follows several rules, including:

1. The Bidding and Buying Closing Point – The Auction End Date and Time sets when your Lots and Listings will begin to close.
2. Bidding Extension – The Auction End Time is set universally across all Lots and Listings in that Auction, but if bidding activity continues on a Lot in it’s final minutes, Bidding Extension will keep that Lot open until bidding activity ceases. The duration of the Bidding Extension is set by you and can be edited via the General Settings tab of the Edit Auction Details menu. Lots and Listings close independently of each other, so whilst Lot 1 may be in Bidding Extension (or Overtime Bidding as it’s labelled on your Portal), Lot 2 will close at it’s set End Time if it doesn’t receive any last-minute bids.
3. Stagger End Times – The Auction End Time is set universally across all Lots and Listings, but if you enable Stagger End Times, the Auction End Time will act as a base whilst the Lot and Listing End Times will change based on your Stagger End Times settings.
4. Fully Editable (but not in a vacuum) – The Auction Ends options for your Timed Auction can be edited at any point via the Edit Auction Details menu, but, any changes will need to be manually applied to that Auction’s Lots and Listings as well. Lots and Listings will retain their original End Date and Time until you pull your entire Item List (or just Lot 1 if you are using Stagger End Times) into Bulk Edit and clear their existing End Date and Time via Group Edit.

Updating Timed Auction Dates

May contain trace amounts of Time Travel

If you have already created your Timed Auction, you have the option to update both the Auction Starts and Auction Ends dates at any point, but with certain caveats (as detailed earlier in this guide). We’ll go over updating your Auction Starts date and time first.

Updating the Auction Starts Date and Time – Timed Auctions

Step 1 – Navigate to the View Auctions page and open the Edit Auction Details menu

To begin, open up the Webtron Dashboard and navigate to the Auctions & Items > View Auctions page:

From there, look to the right-hand side of the Auctions table, under the Actions column click on the blue Edit button for your Timed Auction:

Step 2 – Open the Dates tab and edit your Auction Starts details

After clicking the blue Edit button, you’ll land inside the Edit Auction Details menu with the General Settings tab open. Look to the top of the Edit Auction Details menu for a series of blue tabs, click on the third tab from the left labelled Dates:

The Auction Starts section appears second from the top, divided into two distinct options; the Date field (Auction Starts Date) and the Time dropdowns (Auction Starts Time):

Step 2A – Updating the Auction Starts Date

If you would like to change the Auction Starts Date, click on the Date field to open the Calendar panel, then select a date by clicking on any of the blue Date buttons inside the Calendar panel (today’s date is marked out in yellow):

(Optional) The Calendar panel will show the current month, but you can use the white left and right arrows at the top-left and top-right of the panel to switch months:

(Optional) You can also fill in the Date manually by backspacing (Deleting) the current date in the Date field, then typing your new Date in using the YYYY-MM-DD format (e.g. 2025-08-29 = August 29th 2025):

Step 2B – Updating the Auction Starts Time

If you would like to change the Auction Starts Time, click on either the H (Hour) or M (Minute) dropdowns to show the options for each:

The Hour dropdown will display a full list of 24-hour time, starting with 00 (Midnight) and ending with 23 (11pm). Click on any of the Hour options to set a new Auction Starts Time – Hour:

The Minute dropdown will display a list of minute options in 5-minute increments, starting with 00 (on the hour) and ending with 55 (-5 minutes until the end of the hour). Click on any of the Minute options to set a new Auction Starts Time – Minute:

Step 3 – Save your changes

Once you have edited your Auction Starts Date and Time, click the green Save Auction button at the top-left of the Edit Auction Details menu to apply your changes:

You’ll be returned to the View Auctions page and see a yellow “Auction Saved Successfully” message across the top of your screen:

Your Auction Starts changes have now been applied.

Updating the Auction Ends Date and Time – Timed Auctions

Step 1 – Navigate to the View Auctions page and open the Edit Auction Details menu

To begin, open up the Webtron Dashboard and navigate to the Auctions & Items > View Auctions page:

From there, look to the right-hand side of the Auctions table, under the Actions column click on the blue Edit button for your Timed Auction:

Step 2 – Open the Dates tab and edit your Auction Ends details

After clicking the blue Edit button, you’ll land inside the Edit Auction Details menu with the General Settings tab open. Look to the top of the Edit Auction Details menu for a series of blue tabs, click on the third tab from the left labelled Dates:

The Auction Ends section appears fourth from the top, divided into two distinct options; the Date field (Auction Ends Date) and the Time dropdowns (Auction Ends Time):

Step 2A – Updating the Auction Ends Date

If you would like to change the Auction Ends Date, click on the Date field to open the Calendar panel, then select a date by clicking on any of the blue Date buttons inside the Calendar panel (today’s date is marked out in yellow):

(Optional) The Calendar panel will show the current month, but you can use the white left and right arrows at the top-left and top-right of the panel to switch months:

(Optional) You can also fill in the Date manually by backspacing (Deleting) the current date in the Date field, then typing your new Date in using the YYYY-MM-DD format (e.g. 2025-08-29 = August 29th 2025):

Step 2B – Updating the Auction Ends Time

If you would like to change the Auction End Time, click on either the H (Hour) or M (Minute) dropdowns to show the options for each:

The Hour dropdown will display a full list of 24-hour time, starting with 00 (Midnight) and ending with 23 (11pm). Click on any of the Hour options to set a new Auction Ends Time – Hour:

The Minute dropdown will display a list of minute options in 5-minute increments, starting with 00 (on the hour) and ending with 55 (-5 minutes until the end of the hour). Click on any of the Minute options to set a new Auction Ends Time – Minute:

Step 3 – Save your changes

Once you have edited your Auction Ends Date and Time, click the green Save Auction button at the top-left of the Edit Auction Details menu to apply your changes:

You’ll be returned to the View Auctions page and see a yellow “Auction Saved Successfully” message across the top of your screen:

Your Auction Ends changes have now been applied.

Updating the Ends Date and Time on all Items – Timed Auctions

Please Note – Any changes made to your Timed Auction’s End Date and Time are not automatically applied to the Items inside that Auction. Click on the link below to open the Updating Timed Item End Dates and Times guide:

Editing your Timed Auction Buyers Premium and Taxes

If you have already created your Timed Auction and it is sitting in Preview or Live status, you can fully edit all of that Auction’s details at any stage, even after the Auction Starts Date if necessary. This guide specifically covers editing a Timed Auction’s Buyers Premium and Taxes.

If it is necessary for you to edit the Buyers Premium or Tax percentages (either because of an error or by request of the Auctioneer/Vendor/Consignor etc.) we recommend adding a line to your Auction Description to inform your Bidders of these changes.

Step 1 – Open the Webtron Dashboard and access the Edit Auction Details menu

First things first, once you’ve logged into the Webtron Dashboard, navigate to the Auctions & Items > View Auctions page:

Once on the View Auctions page, look to the right-hand side of the Auctions table, under the Actions column click on the blue Edit button for your Auction:

You’ll now see the Edit Auction Details menu, with a row of blue tabs towards the top-middle of your screen, starting with General Settings.

Step 2 – Editing your Buyers Premium and Tax percentages in the General Settings tab

Upon clicking the blue Edit button on the View Auctions page, the Dashboard will load for a moment and display the Edit Auction Details menu. You’ll land on the General Settings tab by default, this tab contains your Buyers Premium and Tax percentages:

The Buyers Premium and all three Tax fields (Hammer Tax rate, BP Tax rate, and Charges Tax rate) all follow the same rules, to edit any of the four fields, left-click into them:

Your Buyers Premium and Tax percentages must follow this format: “15.00” or a number, a dot point and two decimal numbers. Do not add a % symbol, just the value:

Step 3 – Save your changes

Once you’ve finished editing your Buyers Premium percentage and/or Additional Taxes, scroll up and click on the green Save Auction button at the top-left of the Edit Auction Details menu:

The Dashboard will return you to the View Auctions page and you’ll see a yellow “Auction saved successfully.” confirmation message at the top of your screen:

You must now apply the same changes to the Items in that Auction via Bulk Edit.

Applying Buyers Premium and Tax changes to your Items

If you make any changes to your Timed Auction’s Buyers Premium or additional Taxes after uploading and converting your Items, you must apply the same Buyers Premium and Tax changes to your Items manually via Bulk Edit. Don’t worry, it’s a quick and simple process and, depending on the size of your Item list, can be achieved in less than 2 minutes.

Step 1 – Open the Item List and Draft all Items

On the Auctions & Items > View Auctions page, look towards the middle-right of the Auctions table. Under the column labelled Items, click the # items link for your Timed Auction:

The Dashboard will now load the Item List for this Auction and display it inside the Item List table. Look to the right-hand side of the Item List table, under the Status column check which status your Items are currently in:

If they are in any status other than Draft, tick the Select All checkbox at the top-left of the Item List table, then click the grey Draft action button above the table (2nd button from the left):

The Dashboard will now display a loading wheel. Depending on the size of your Item List, it may take up to 30 seconds for your Items to move back to Draft status. Once the Dashboard finishes loading, the Status column should now show all Items in Draft status:

Step 2 – Pull your Items into Bulk Edit, Select All and use Group Edit

Once your Items are all in Draft status, their Select checkboxes at the left-hand edge of the Item List table will remain ticked (selected), click on the grey Bulk Edit button above the table (3rd button from the left) to pull your selected Items into the Bulk Edit menu:

The Dashboard will load for a moment then display your Item List inside the Bulk Edit table. Look to the top-left of the Bulk Edit table for another Select All checkbox, click on the top-most checkbox to select all of your Items again:

Once selected, look to the right-hand side of the menu, just above the Bulk Edit table you’ll find a small row of grey buttons;

• Validate
• Group Edit
• Export
• End-to-End (Switch Table Ends)

Click on the Group Edit button (2nd button from the left):

The Group Edit Selected Items panel will appear at the centre of your screen, this panel contains a list of each of the Bulk Edit columns from Category to Location. You’ll find the Buyers Premium and Additional Tax Rate options from the 5th option down:

At the end of each option is a checkbox, tick the checkbox(es) of the options you need to update, but leave the field next to each checkbox blank. After ticking the options you need to update, click the blue Save button at the bottom of the panel:

Scroll or drag the horizontal scroll bar slightly to the right, you should now see the selected columns have updated to match your Timed Auction’s Buyers Premium and Additional Tax values:

Click the green Save and Finish button at the top-left of the Bulk Edit menu to apply your changes:

Step 3 (Optional) – Return your Lots to Preview or Live status

After clicking Save and Finish, your changes will be applied to your Items and you’ll be returned to the Item List menu.

If your Items are still in Draft status and you need to return them to Preview status, click the Select All checkbox at the top-left of the Item List, then click the grey Validate button above the table (5th button from the left), then click on the green Confirm button inside the Confirmation panel:

The Dashboard will load for a moment and move your Items forward to Preview status.

If you also need to return your Items to Live status, click the Select All checkbox at the top-left of the Item List, then click the grey Approve button above the table (6th button from the left), then click the green Confirm button inside the Confirmation panel:

The Dashboard will load for a moment and move your Items forward to Live status.

Saving your Auction Details

Once you’ve completed editing your Timed Auction, click the blue Save Auction button at bottom-right of the Edit Auctions Details menu.

If you have mis-filled any of the fields or options inside the Edit Auction Details tabs, the Webtron Dashboard will highlight your errors and provide a hyperlink to the option that isn’t set or filled in correctly.

If there are no errors, you will land back on the View Auctions page and see a yellow message at the top of the Webtron Dashboard confirming that your “Auction saved successfully.”