Webtron Glossary – E to G

7 min readUpdated October 2, 2025

Edit Amounts

Email Address

Email Address – Email Address is a term that refers to a Bidder’s provided Email Address. This Email Address can be used as login and will receive any notifications from your Portal, such as Registration Confirmations, Outbid Notifications and Suspension Notices. A valid Email Address is defined as an active Email Address the Bidder has access to, this is especially important if you have Bidder Activates Own Account enabled, as they will need to click the Activation Link emailed to them to Activate their Account and be able to Log in.

Evict

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Evict Auction, Clear Auction Cache.

Definition – Evict is a function that clears and rebuilds the Server Cache for that Auction or the selected Items, if done at an Auction level it clears and rebuilds the Server Cache for the entire Item list. Put simply, the Server Caches your Auction and Item information (including Images) to allow for faster page loading in the Dashboard and on your Portal when accessing your Item list and each Item’s details. Clicking Evict will instruct the Server to rebuild the Cache, the larger your auction (in terms of total number of Items + Images and Attachments) the longer the Evict process will take. We do not recommend hitting Evict unless you are seeing error messages when trying to access your Item list, Evict is the last resort and may cause the Auction or the Items in that Auction to become unavailable for your Bidders if your Auction is in Live Status. Please contact us directly via support@webtronoa.com before attempting to Evict any Auctions or Items.

Admin Tier Required – Webtron Admin Tier 5.

Navigation Path – The Evict button for each Auction can be found under the Actions column inside the Auctions table on the Auctions & Items > View Auctions page or under the Actions column for each Item inside an Auction’s Item list table.

Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Evict Auction, Clear Auction Cache.

Definition – Export is a broad term used in multiple areas of the Webtron Dashboard and Xero. Export options available for each platform are defined below:

Exports in the Webtron Dashboard

Auction Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Sale Export, Auction Results Export.
Context and Location – Per-Auction. Webtron Dashboard > Auctions & Items > View Auctions page > Auctions table > Actions column, the Auction Export appears as a blue Export button.

Definition – The Auction Export spreadsheet contains your Auction results, both during and post-auction.

Auction Registrant Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Auction Registrations Export, Bidder Registration Export.
Context and Location – Per-Auction and Per Registrant Modify Filter. Webtron Dashboard > Auctions & Items > View Auctions > Auctions table > Bidders column > # approved hyperlink or # pending hyperlink, blue Export These Registrants and Export All Registrants buttons above the Auction Registrant list table.

Definition – The Auction Registrant Export contains the Registration Status, Registration Date and full Contact Details of each Bidder who has registered for each Auction.

Bid Table Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Export Bid Table, Bid History Export.
Context and Location – Per-Auction. Webtron Dashboard > Auctions & Items > View Auctions > Auctions table > blue Bid Table button > blue Export Bid Table button above the Bid Table itself.

Definition – The Bid Table Export is an export option that will generate a CSV spreadsheet containing the full Bid History (every recorded Bid and Auto Bid) for each Item in that Auction. The Bid Table Export can be generated at any point during or after an Auction has concluded.

Bulk Edit Items Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Bulk Edit Export, Item Backup Export.
Context and Location – Per-Auction. Webtron Dashboard > Auctions & Items > View Auctions > Auctions table > # items hyperlink > grey Bulk Edit button above the Item list table.

Definition – The Bulk Edit Items Export is an export option that will generate a CSV spreadsheet containing the full details of every Item you selected before opening the Bulk Edit menu. This export mirrors the Ghost Items export, as this CSV spreadsheet is pre-formatted to be re-imported into the Webtron Dashboard. We recommend generating a Bulk Edit Items Export before moving your Items to Live status, both as a backup for your Items and to ease re-import of unsold Items.

Users Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Bidder Export, Export Bidder list.
Context and Location – Per Users Modify Filter. Webtron Dashboard > Users & Groups > Users > blue Export These Users and Export All Activated Users buttons above the User list table.

Definition – Exporting Bidders from the Users list is broken down into two separate Export buttons, Export These Users and Export All Activated Users. Export These Users will generate a CSV spreadsheet containing all Bidders who match your current Modify Filter options. Export All Activated Users will generate a CSV spreadsheet matching the current Modify Filter options, but only containing Bidders who have verified their Email Address through the Activation link sent after filling out the Create Account form.

Item Content Export

Context Category – Core Functionality Terminology.
Terminology Category – Universal Term, Webtron Dashboard Terminology.
Alternate Terms – Export Item Content, Item Description Export, Simple Item Export, Item Translation Export.
Context and Location – Per-Auction. Webtron Dashboard > Content dropdown > Upload/Export Item Content menu.

Definition – Export Item Content refers to the Upload/Export Item Content menu, which contains two panels. The Export generates a CSV spreadsheet containing a selected Auction’s Title, Description, Item/Lot Numbers, Item Titles, Item Summaries, and Item Descriptions. This spreadsheet can be edited and then re-uploaded through the Upload panel.

Item Content Upload – We strongly recommend reading our Item Content Upload guide before attempting to use the Upload/Export Item Content menu. Improper usage of this menu can lead to irreversible changes to your Item content.

External Ref

External Ref – External Ref or External Reference is a term that refers to a field in the Edit User Details menu. External Ref can be used as a custom field to add User/Bidder details to mirror those of another Database, for example, if your Auction House offers an in-person permanent Paddle Number, the External Ref is the best field to add that Paddle Number to. An External Ref will show next to the Bidder’s Username in the Users List menu, Registrant menu, Invoicing menu, the Clerking Screen’s Bid History section, and the Auctioneer Screen.

Floor Bid

Floor Bidder

Ghost Item

Ghost Item – Ghost Item or Ghost Items is a term that refers to an Item that has been Created or Imported to the Webtron Auction Management Dashboard, but has not been converted to Item (or Real Item) status. Ghost Items can still be fully Edited but cannot be assigned Photos or Attachments until Converted, you can ask me how if you’re stuck. Until Converted, your Ghost Items will appear under the Items column for that Auction on the Auctions & Items > View Auctions menu.

Group Edit

Group Edit – Group Edit refers to a button, submenu and function in the Webtron Auction Management Dashboard. The Group Edit button is located above the top-right of the Item table inside the Bulk Edit menu and enables you to Edit the details of multiple Items simultaneously, including but not limited to; Vendor, Category, End Date, End Time, All Taxes, Opening Bids, and Increments. Group Edit works in tandem with the select Item checkboxes on the left of the Item table, select the Items you wish to Group Edit with the checkboxes, then click Group Edit. (NEST ME UNDER BULK EDIT)

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