Exporting Auction Registrants from the Webtron Dashboard

What is an Auction Registrant?

Auction Registrant, or just Registrant, is our terminology for a Bidder who has Accepted the Terms and Conditions for one of your auctions, and is now Registered for that auction.

Information contained in an Auction Registrant List export

As part of the Registrant Management system in the Dashboard, you can export the Registrant list for each Auction at any point, with Live, Reconciled and Archived Auctions retaining their full Registrant list.

Your Registrant List export contains a Bidder’s Full Name, Company Name and Contact Details, as well as unique details for that Auction, such as;

• The Bidder’s Paddle Number for that auction
• The Date and Time the Bidder registered
• Their Registration status (Approved, Suspended, Pending, or Insufficient Data)

Exporting an Auction Registrant List

In a mirror with the Bidders/Users List export, the Registrant List export is generated based on your current Modify Filter settings, but first, to access the Registrant List for each of your Auctions, open up the Auctions & Items > View Auctions page.

Inside the Auctions table, under the Bidders column click on the # approved link.

This will open the Registrant List for that specific Auction. Above the Registrant List table, you can click Export All Registrants to generate an export spreadsheet containing all Registrant details, regardless of status.

By default, the Registrant List menu will show you the Approved Bidders for this sale (Pending Registrants can be found by clicking # pending above # approved on the previous page).

To view and export specific Registrants, as well as search the Registrant List, click Modify Filter at the top-left of the menu.

Here you can add Filters for;

• Registration Date – Set a Date span, or a Start/Cutoff Date

• Username
• External User Ref
• First Name
• Last Name
• Company

As well as Filters for Registration Status, such as;

• Pending
• Approved
• Suspended
• Awaiting Deposit – Not currently supported.
• Insufficient Data
• Issue with Deposit – Not currently supported.

Once you’ve added or ticked a Filter option, click Apply. You can now click Export These Registrants to generate an export spreadsheet containing just the Registrants who match your filters.