Editing your Timed Auction Buyers Premium and Additional Taxes
Estimated reading: 8 minutes
This guide covers how to edit your Timed Auction’s Buyers Premium percentage, and also edit the Hammer, BP and Charges tax percentages.
Per-Auction and Per-Item Notice – If you have already uploaded and converted your Items, any changes to your Auction’s Buyers Premium and/or Hammer, BP or Charges taxes must be manually applied to your Items via Bulk Edit.
This guide is split into two sections:
Editing your Timed Auction Buyers Premium and Taxes
Applying Buyers Premium and Tax changes to your Items
Section 1 covers how to make changes to your already-created Timed Auction, whilst Section 2 covers how to apply those changes to the Items in that Auction (if they have already been Converted).
Editing your Timed Auction Buyers Premium and Taxes
If you have already created your Timed Auction and it is sitting in Preview or Live status, you can fully edit all of that Auction’s details at any stage, even after the Auction Starts Date if necessary. This guide specifically covers editing a Timed Auction’s Buyers Premium and Taxes.
If it is necessary for you to edit the Buyers Premium or Tax percentages (either because of an error or by request of the Auctioneer/Vendor/Consignor etc.) we recommend adding a line to your Auction Description to inform your Bidders of these changes.
Step 1 – Open the Webtron Dashboard and access the Edit Auction Details menu
First things first, once you’ve logged into the Webtron Dashboard, navigate to the Auctions & Items > View Auctions page:
Once on the View Auctions page, look to the right-hand side of the Auctions table, under the Actions column click on the blue Edit button for your Auction:
You’ll now see the Edit Auction Details menu, with a row of blue tabs towards the top-middle of your screen, starting with General Settings.
Filter Notice – If your Auction doesn’t appear on the View Auctions page, don’t forget to click the yellow Modify Filter button, tick the PREVIEW checkbox and then click the blue Apply button at the bottom of the Filter panel.
Step 2 – Editing your Buyers Premium and Tax percentages in the General Settings tab
Upon clicking the blue Edit button on the View Auctions page, the Dashboard will load for a moment and display the Edit Auction Details menu. You’ll land on the General Settings tab by default, this tab contains your Buyers Premium and Tax percentages:
The Buyers Premium and all three Tax fields (Hammer Tax rate, BP Tax rate, and Charges Tax rate) all follow the same rules, to edit any of the four fields, left-click into them:
Your Buyers Premium and Tax percentages must follow this format: “15.00” or a number, a dot point and two decimal numbers. Do not add a % symbol, just the value:
Sales Tax Not Required – Do not tick the Sales Tax Not Required checkbox that appears between the Buyers Premium and Hammer Tax rate settings. If ticked, your Buyers Premium % will be hidden from your Portal. If you do not require any of the additional taxes (Hammer, BP, Charges tax), simply set the values to: 0.00 and your Portal will not display those taxes or apply them to your Auction and Items.
Step 3 – Save your changes
Once you’ve finished editing your Buyers Premium percentage and/or Additional Taxes, scroll up and click on the green Save Auction button at the top-left of the Edit Auction Details menu:
The Dashboard will return you to the View Auctions page and you’ll see a yellow “Auction saved successfully.” confirmation message at the top of your screen:
You must now apply the same changes to the Items in that Auction via Bulk Edit.
Applying Buyers Premium and Tax changes to your Items
If you make any changes to your Timed Auction’s Buyers Premium or additional Taxes after uploading and converting your Items, you must apply the same Buyers Premium and Tax changes to your Items manually via Bulk Edit. Don’t worry, it’s a quick and simple process and, depending on the size of your Item list, can be achieved in less than 2 minutes.
Step 1 – Open the Item List and Draft all Items
On the Auctions & Items > View Auctions page, look towards the middle-right of the Auctions table. Under the column labelled Items, click the # items link for your Timed Auction:
The Dashboard will now load the Item List for this Auction and display it inside the Item List table. Look to the right-hand side of the Item List table, under the Status column check which status your Items are currently in:
If they are in any status other than Draft, tick the Select All checkbox at the top-left of the Item List table, then click the grey Draft action button above the table (2nd button from the left):
The Dashboard will now display a loading wheel. Depending on the size of your Item List, it may take up to 30 seconds for your Items to move back to Draft status. Once the Dashboard finishes loading, the Status column should now show all Items in Draft status:
Step 2 – Pull your Items into Bulk Edit, Select All and use Group Edit
Once your Items are all in Draft status, their Select checkboxes at the left-hand edge of the Item List table will remain ticked (selected), click on the grey Bulk Edit button above the table (3rd button from the left) to pull your selected Items into the Bulk Edit menu:
The Dashboard will load for a moment then display your Item List inside the Bulk Edit table. Look to the top-left of the Bulk Edit table for another Select All checkbox, click on the top-most checkbox to select all of your Items again:
Once selected, look to the right-hand side of the menu, just above the Bulk Edit table you’ll find a small row of grey buttons;
Validate
Group Edit
Export
End-to-End (Switch Table Ends)
Click on the Group Edit button (2nd button from the left):
The Group Edit Selected Items panel will appear at the centre of your screen, this panel contains a list of each of the Bulk Edit columns from Category to Location. You’ll find the Buyers Premium and Additional Tax Rate options from the 5th option down:
At the end of each option is a checkbox, tick the checkbox(es) of the options you need to update, but leave the field next to each checkbox blank. After ticking the options you need to update, click the blue Save button at the bottom of the panel:
Scroll or drag the horizontal scroll bar slightly to the right, you should now see the selected columns have updated to match your Timed Auction’s Buyers Premium and Additional Tax values:
Colour Key – If you’re unsure if your Items are now matching your Auction’s Buyers Premium and Tax settings, don’t worry. If they are, the text beneath each of the Buyers Premium and Tax columns will be shaded grey. If any of your Items are using a Buyers Premium or Tax percentage that is different to your Auction settings, the text beneath those columns will be shaded black.
Click the green Save and Finish button at the top-left of the Bulk Edit menu to apply your changes:
Step 3 (Optional) – Return your Lots to Preview or Live status
After clicking Save and Finish, your changes will be applied to your Items and you’ll be returned to the Item List menu.
If your Items are still in Draft status and you need to return them to Preview status, click the Select All checkbox at the top-left of the Item List, then click the grey Validate button above the table (5th button from the left), then click on the green Confirm button inside the Confirmation panel:
The Dashboard will load for a moment and move your Items forward to Preview status.
If you also need to return your Items to Live status, click the Select All checkbox at the top-left of the Item List, then click the grey Approve button above the table (6th button from the left), then click the green Confirm button inside the Confirmation panel:
The Dashboard will load for a moment and move your Items forward to Live status.
FAQ – Editing your Timed Auction Buyer’s Premium and Additional Taxes
Q: If I change my Auction’s Buyers Premium or Taxes, why do I need to change it for my Items too? A: If your Items were converted before you edited your Buyers Premium or Taxes, your Items will retain the original
Editing your Timed Auction Buyers Premium and Additional Taxes
This guide covers how to edit your Timed Auction’s Buyers Premium percentage, and also edit the Hammer, BP and Charges tax percentages.
Per-Auction and Per-Item Notice – If you have already uploaded and converted your Items, any changes to your Auction’s Buyers Premium and/or Hammer, BP or Charges taxes must be manually applied to your Items via Bulk Edit.
This guide is split into two sections:
Section 1 covers how to make changes to your already-created Timed Auction, whilst Section 2 covers how to apply those changes to the Items in that Auction (if they have already been Converted).
Editing your Timed Auction Buyers Premium and Taxes
If you have already created your Timed Auction and it is sitting in Preview or Live status, you can fully edit all of that Auction’s details at any stage, even after the Auction Starts Date if necessary. This guide specifically covers editing a Timed Auction’s Buyers Premium and Taxes.
If it is necessary for you to edit the Buyers Premium or Tax percentages (either because of an error or by request of the Auctioneer/Vendor/Consignor etc.) we recommend adding a line to your Auction Description to inform your Bidders of these changes.
Step 1 – Open the Webtron Dashboard and access the Edit Auction Details menu
First things first, once you’ve logged into the Webtron Dashboard, navigate to the Auctions & Items > View Auctions page:
Once on the View Auctions page, look to the right-hand side of the Auctions table, under the Actions column click on the blue Edit button for your Auction:
You’ll now see the Edit Auction Details menu, with a row of blue tabs towards the top-middle of your screen, starting with General Settings.
Filter Notice – If your Auction doesn’t appear on the View Auctions page, don’t forget to click the yellow Modify Filter button, tick the PREVIEW checkbox and then click the blue Apply button at the bottom of the Filter panel.
Step 2 – Editing your Buyers Premium and Tax percentages in the General Settings tab
Upon clicking the blue Edit button on the View Auctions page, the Dashboard will load for a moment and display the Edit Auction Details menu. You’ll land on the General Settings tab by default, this tab contains your Buyers Premium and Tax percentages:
The Buyers Premium and all three Tax fields (Hammer Tax rate, BP Tax rate, and Charges Tax rate) all follow the same rules, to edit any of the four fields, left-click into them:
Your Buyers Premium and Tax percentages must follow this format: “15.00” or a number, a dot point and two decimal numbers. Do not add a % symbol, just the value:
Sales Tax Not Required – Do not tick the Sales Tax Not Required checkbox that appears between the Buyers Premium and Hammer Tax rate settings. If ticked, your Buyers Premium % will be hidden from your Portal. If you do not require any of the additional taxes (Hammer, BP, Charges tax), simply set the values to: 0.00 and your Portal will not display those taxes or apply them to your Auction and Items.
Step 3 – Save your changes
Once you’ve finished editing your Buyers Premium percentage and/or Additional Taxes, scroll up and click on the green Save Auction button at the top-left of the Edit Auction Details menu:
The Dashboard will return you to the View Auctions page and you’ll see a yellow “Auction saved successfully.” confirmation message at the top of your screen:
You must now apply the same changes to the Items in that Auction via Bulk Edit.
Applying Buyers Premium and Tax changes to your Items
If you make any changes to your Timed Auction’s Buyers Premium or additional Taxes after uploading and converting your Items, you must apply the same Buyers Premium and Tax changes to your Items manually via Bulk Edit. Don’t worry, it’s a quick and simple process and, depending on the size of your Item list, can be achieved in less than 2 minutes.
Step 1 – Open the Item List and Draft all Items
On the Auctions & Items > View Auctions page, look towards the middle-right of the Auctions table. Under the column labelled Items, click the # items link for your Timed Auction:
The Dashboard will now load the Item List for this Auction and display it inside the Item List table. Look to the right-hand side of the Item List table, under the Status column check which status your Items are currently in:
If they are in any status other than Draft, tick the Select All checkbox at the top-left of the Item List table, then click the grey Draft action button above the table (2nd button from the left):
The Dashboard will now display a loading wheel. Depending on the size of your Item List, it may take up to 30 seconds for your Items to move back to Draft status. Once the Dashboard finishes loading, the Status column should now show all Items in Draft status:
Step 2 – Pull your Items into Bulk Edit, Select All and use Group Edit
Once your Items are all in Draft status, their Select checkboxes at the left-hand edge of the Item List table will remain ticked (selected), click on the grey Bulk Edit button above the table (3rd button from the left) to pull your selected Items into the Bulk Edit menu:
The Dashboard will load for a moment then display your Item List inside the Bulk Edit table. Look to the top-left of the Bulk Edit table for another Select All checkbox, click on the top-most checkbox to select all of your Items again:
Once selected, look to the right-hand side of the menu, just above the Bulk Edit table you’ll find a small row of grey buttons;
Click on the Group Edit button (2nd button from the left):
The Group Edit Selected Items panel will appear at the centre of your screen, this panel contains a list of each of the Bulk Edit columns from Category to Location. You’ll find the Buyers Premium and Additional Tax Rate options from the 5th option down:
At the end of each option is a checkbox, tick the checkbox(es) of the options you need to update, but leave the field next to each checkbox blank. After ticking the options you need to update, click the blue Save button at the bottom of the panel:
Scroll or drag the horizontal scroll bar slightly to the right, you should now see the selected columns have updated to match your Timed Auction’s Buyers Premium and Additional Tax values:
Colour Key – If you’re unsure if your Items are now matching your Auction’s Buyers Premium and Tax settings, don’t worry. If they are, the text beneath each of the Buyers Premium and Tax columns will be shaded grey. If any of your Items are using a Buyers Premium or Tax percentage that is different to your Auction settings, the text beneath those columns will be shaded black.
Click the green Save and Finish button at the top-left of the Bulk Edit menu to apply your changes:
Step 3 (Optional) – Return your Lots to Preview or Live status
After clicking Save and Finish, your changes will be applied to your Items and you’ll be returned to the Item List menu.
If your Items are still in Draft status and you need to return them to Preview status, click the Select All checkbox at the top-left of the Item List, then click the grey Validate button above the table (5th button from the left), then click on the green Confirm button inside the Confirmation panel:
The Dashboard will load for a moment and move your Items forward to Preview status.
If you also need to return your Items to Live status, click the Select All checkbox at the top-left of the Item List, then click the grey Approve button above the table (6th button from the left), then click the green Confirm button inside the Confirmation panel:
The Dashboard will load for a moment and move your Items forward to Live status.
FAQ – Editing your Timed Auction Buyer’s Premium and Additional Taxes
Q: If I change my Auction’s Buyers Premium or Taxes, why do I need to change it for my Items too?
A: If your Items were converted before you edited your Buyers Premium or Taxes, your Items will retain the original