Each area of the Webtron Dashboard Defined

The Webtron Dashboard is divided up into Menus, Pages, Tables and Lists, and it can be a bit overwhelming at first to find your way around or get to the specific page or Bid Table you need, this guide will give you some brief overviews of each page in the Webtron Dashboard, as well as some helpful tips that point the way to some of the useful lists and reports available to you.

This guide will be divided into sections; Dashboards, Users & Groups, Auctions & Items, and Content. These are the dropdown options in the navigation menu of the Webtron Dashboard.

Dashboards

Dashboards – Home

The Dashboard Home page is the landing page for the Webtron Dashboard, you’ll see this page whenever you log into the Dashboard and it’s useful for re-orienting yourself if you get stuck at any stage.

To navigate back to the Dashboards Home page in the Webtron Dashboard, click the Dashboards dropdown and then click Home.

Users & Groups

Click here to open our Managing Bidders and Bidder Registrations guide.

Users & Groups – Vendors

Vendors is our terminology for consignors. As a Dashboard Admin, you have the ability to create new Vendor profiles and assign a Vendor profile on a per-Item level. You can access the Vendors list in the Webtron Dashboard by clicking the Users & Groups dropdown and then click Vendors.

Click here for our guide on using Creating Vendor Profiles and Vendor Reporting Explained.

Users & Groups – Contacts

Contacts refers to Contact profiles that can be assigned on a per-Auction basis. You can access Contacts list in the Webtron Dashboard by clicking the Users & Groups dropdown and then click Contacts.

Click here to open our Creating and Assigning Contacts to Auctions guide.

Auctions & Items

Auctions & Items – View Auctions

The View Auctions menu in the Webtron Dashboard is a central point for Creating and Managing your Auctions. From the View Auctions page you can Create a New Timed Auction, Create a New Webcast Auction, and manage your current and past Auctions. By default, the View Auctions page will show your Auctions that are in Live status. The View Auction page can be divided into three segments:

1. View Auctions filters – The View Auctions page contains a Modify Filter option that enables you to filter the page by Auction Title keywords, Auction Closes Between dates, and Auction Status (Draft, Preview, Live, Reconciliation, and Archived).
2. New Auctions options – The View Auctions page also contains two green buttons above the View Auctions table, New Timed Auction and New Webcast Auction, clicking either option will open the Auction Creation menu. The Auction Creation menu is detailed for each Auction type in the Creating a Timed Auction and Creating a Webcast Auction guides.
3. View Auctions table – The View Auctions page houses the View Auctions table, which in turn contains all of your Auctions and Marketplace. The View Auctions table is divided into several columns and rows, each individual Auction occupies separate rows.

View Auctions table – Dates to Bidder Registrations columns

Starts or Closes

In the View Auctions table inside the Webtron Dashboard, the Starts or Closes column contains the set End Date and Time for Timed Auctions and the Start Date and Time for Webcast Auctions. If the dates appear in a different timezone from yours, float your mouse over the date for each Auction, after 2 seconds the Webtron Dashboard will show that Date and Time in your local timezone.

Auction Title

In the View Auctions table inside the Webtron Dashboard, the Auctions column contains the Auction Title you set when creating that Auction. This Auction Title also acts as a hyperlink, clicking the Auction Title will open the Edit Auction Details menu.

Auction Status

In the View Auctions table inside the Webtron Dashboard, the Status column contains the Auction Status, the five Auction Statuses are:

1. Draft
2. Preview
3. Live
4. Reconciliation
5. Archived

For definitions of each status, click here to open our Auction Status Definitions and Rules guide.

Auction Hidden

In the View Auctions table inside the Webtron Dashboard, the Hidden column contains the Auction Hidden toggle. The Auction Hidden toggle is off by default and will appear as a circular grey tick icon, clicking the tick icon will turn it green and toggle Hidden Auction on, this will hide your Auction from the Current Auctions page on your Portal.

Auction Contacts

In the View Auctions table inside the Webtron Dashboard, the Contacts column contains the Auction Contacts list. If there are no Contacts assigned to an Auction, the Contacts column will show an Add New button for each Auction. Contacts refers to Contact profiles that can be assigned on a per-Auction basis. Click here to open our Creating and Assigning Contacts to Auctions guide.

Auction Item List

Each Auction in the Webtron Dashboard has it’s own dedicated Item list, appearing in the View Auctions table as blue hyperlink “# items” text under the Items column. The Item list contains all of the Item Management options, these options are detailed in our Editing Items and Lots guide. Here’s how you can access the Item list for an auction in the Webtron Dashboard:

Step 1 – In the Webtron Dashboard open the View Auctions page by clicking the Auctions & Items dropdown, then click View Auctions.

Step 2 – Look to the centre-right of the View Auctions table, under the Items column you will find a blue hyperlink: “# items” (if you have unconverted created or imported Items, you will see a second “# ghost items” hyperlink). Click the blue “# items” hyperlink to open the Items menu for that Auction.

Auction Bidder Registrations

Each Auction in the Webtron Dashboard has it’s own dedicated Bidder Registration list, with this menu housing all of the Bidders who have Accepted the Terms and Conditions for that Auction. The Bidder Registrations list contains several of the auction-specific Bidder Management controls, these options are details in our Managing Bidders and Registrants guide. The Bidder Registrations list is filtered based on Bidder Registrant status:

• Pending
• Approved
• Suspended
• Awaiting Deposit (Unsupported Feature)
• Insufficient Data
• Issue with Deposit (Unsupported Feature)

Here’s how you can access the Bidder Registrations list for an auction:

Step 1 – In the Webtron Dashboard open the View Auctions menu by clicking the Auctions & Items dropdown, then click View Auctions.

Step 2 – Look to the centre-right of the View Auctions table, under the Bidders column you will find two hyperlinks: “# pending” and “# approved“, Pending contains the Bidders awaiting manual approval, whilst Approved contains all Bidding Approved Bidders. Click either of these hyperlinks to open the Bidder Registrations menu with the respective filter activated.

View Auctions table – Actions column

The Actions column inside the View Auctions table contains several important links and options for each Auction, with certain specific options visible or hidden depending on the status of each Auction. Each of the links and options found in the Actions column are defined below in order of appearance.